The Meeting Room of Today vs. The Past

If you’ve been in a meeting room recently you will probably have noticed the array of technology that is at your disposal. If you’ve been in a room with a meeting going on you probably also noticed that attendees bring far more of their own personal devices into meetings these days. The conference room has changed out of sight compared to what it was just a decade ago.

Technology has come to the centre of presenting and collaborating to facilitate a better outcome with more stakeholder engagement. Meetings have become less presenter focused, and more team focused. More people contribute and more ideas, therefore, get heard.

Let’s take a look at how some of the new wave of AV technology is transforming the meeting rooms of the UK.


Derby County Football Club Wireless Collaboration
In the past, meeting rooms had to be prepared in good time. Every contributor had to check screen device screen resolutions on presenting screens, make sure they had the right wire connections, and share any relevant files with attendees before meetings. These days modern conference rooms use devices like a Barco Clickshare system, or similar networking tools. This solves the problem of connecting up devices and manages compatibility issues, screen sharing, file transfers and so forth.

Gone are the days of having to wire in every contributor to a meeting. With a single click you are able to connect up and start sharing information on a central screen. We are now in the era of complete wireless collaboration in the meeting room.

A good example of the use of this technology is Derby County Football Club. Their meeting rooms and hospitality areas are multi-purpose. They may house Sky TV pundits one week, a board meeting the next. Barco Clickshare products enable wireless collaboration like never before.

BT Training on Smart Boards

Smart Boards have changed the way teams can collaborate, not just in the meeting room, but between locations around the world. Smart Boards offer the opportunity to interact with rich media, share files, and create a timeline-based record of a meeting’s progress. Smart Boards make things more interactive, and provide the medium through which workgroups can achieve better outcomes.

BT are a progressive company. They are also a huge organisation, with offices around the world. One of the biggest challenges they face is getting the right information to different departments, and facilitating collaboration between staff at different locations.

In a Smart Board pilot BT had developers in Ipswich, Belfast, Glasgow and India work together using Smart Boards as the pivot in their daily activities. Meetings became multi-group, multi-location. “Working collaboratively the team completed a complex project in two days,” says Bola Oshishanwo, Director of agile development, where it usually “would have taken five days and a trip to India”.

Meeting room Smart Boards have helped BT achieve better employee work-life balance, reduce travel costs and the company carbon footprint. They have since been rolled out to the bulk of project management meeting rooms.

Aviva Board Room – The Ultimate Meeting Room
Boardrooms are the ultimate in meeting rooms. They are where high-level negotiations and strategy meetings take place. The Aviva “Boardroom in the City” was designed with a boardroom connecting to three conference rooms. In the room there are twin 60 inch screens and ceiling mics for high definition video conferencing and presentations. All environmental settings (blinds, lights etc) are also accessible through a touch screen panel.

Compare the Aviva boardroom to the standard boardrooms of 10 years ago and it is clear that technology has aided meetings, collaboration, and inter-company communication as a whole to change.